Privacy Policy PlanningJobs.com – UK Town Planning Recruitment

Privacy Policy

Privacy Policy – PlanningJobs.com

PlanningJobs.com is operated by PlanningJobs.com Ltd. We are committed to protecting your personal data and respecting your privacy. This Privacy Notice explains how we collect, use, and safeguard your information in connection with our recruitment services.

We process personal data in accordance with the UK GDPR and the Data Protection Act 2018.

1. Information We Collect

We may collect, store and process the following categories of personal data:

A. For job-seeking and recruitment purposes

Name
Address
Email address
Telephone number
CV / work history
Job preferences (e.g. role, location, salary)
Education, qualifications and training details
Any other relevant information you provide

B. For individuals placed into employment

Passport and right-to-work documentation
Date of birth
National Insurance number
Job offer and placement details
Criminal record and security clearance outcomes
Medical information (where relevant and lawful)
References
Financial data (e.g. payroll, HMRC, pensions, statutory payments)
A log of communications between you and us

This data may be provided by you directly or via trusted third parties such as job boards, previous employers, medical professionals, or the Disclosure and Barring Service.

2. How We Use Your Information

We use your personal data to deliver recruitment services, including:

A. Before placement

Matching your skills and preferences with suitable vacancies
Submitting your details to clients and employers
Keeping you informed about relevant opportunities
Updating you about our services

B. After placement

Verifying your right to work
Conducting security and criminal record checks
Managing health and safety or medical considerations
Preparing contracts and documentation
Processing payroll and statutory payments

3. Legal Basis for Processing

We process your personal data under the following lawful bases:

Consent – for data provided at the start of the recruitment process
Legal obligation – for right-to-work and certain compliance checks
Vital interests / health & safety – for relevant medical information
Contract – when arranging or managing your placement
Legitimate interests – for administrative purposes after placement

4. Data Storage

All personal data is stored securely on our UK-based systems.

5. Data Sharing

Your CV and relevant details may be shared with prospective employers or clients.
If you secure a placement, additional information may be shared to enable the role to proceed.

Most data sharing occurs within the EEA. If data needs to be transferred outside the EEA, we will ensure appropriate safeguards are in place and inform you before any transfer occurs.

6. Your Rights

Under the UK GDPR, you have the right to:

Access your personal data
Request correction or deletion
Restrict or object to processing
Request data portability

To exercise these rights, email [email protected].

7. Data Retention

We retain your data only for as long as necessary, in line with our Data Retention Policy.

8. Withdrawal of Consent

If you have given consent for us to process your data, you may withdraw it at any time by emailing [email protected].

9. Concerns or Complaints

If you have concerns about how your data is handled, please contact us in the first instance.
You may also contact the Information Commissioner’s Office:
https://ico.org.uk/concerns

10. Contact Us

For any questions or requests regarding this Privacy Notice, email:
[email protected]

11. Changes to This Privacy Notice

We may update this Privacy Notice from time to time. Any changes will be posted on this page and, where applicable, communicated via email or other channels.